You are currently viewing How Often Should a Photocopier Be Serviced?

How Often Should a Photocopier Be Serviced?

Printers, photocopiers, and any other technical device strive to make our lives easier by doing the job faster and possible than some humans could not do. They are essential to the school and business industries and are widely used inside homes for convenience.

They now play a crucial part in our everyday lives such that without them, some businesses could actually fail and propagate slowly due to slow productivity. Maintenance is a must for them to show how much you value this technological equipment.

These will prevent them from causing problems and keep their performances at total capacity to serve your print jobs. However, since some maintenance jobs are preferably done by experts such as repair service technicians, the cost and appointment could get you somewhere asking how often it should be serviced.

Here are some key points to know how often your photocopiers should be serviced:

1. It can depend upon your signed service and maintenance contracts.

Some businesses do not hire their repairs such that they will only be needed at specific points of the copier’s life. These would only cause them to be stationary at most, and the copiers are working well. 

To prevent wasting money, they can settle to making deals with reputable services and reliable ones that would gladly do the job for you at a reasonable price. From the vast options of contractors that accept such services, you have to make sure that they will be capable of upbringing your machines to their whole performance level. 

Depending on your agreement terms and conditions, these contractors may charge you low to high costs. The type of service that you will need will, of course, depend upon the types of copiers that you use, the nature of usage, and what needs to be met.

However, suppose your copiers are leased or rented. In that case, the maintenance service will also be based on the contract that your provider will automatically include in the agreement such that these copiers will be back to their possessions after your contract expires. They want to make sure that these machines will still be marketable after your usage.

2. Good contractors

You will be able to determine such reliable contractors that offer maintenance services once they can do their jobs and keep up with your needs. Their response time matters as businesses’ time equates to money. A time wasted is money lost as well. 

Make sure that the contract you’re signing will fully suffice the range of your needs, much commonly at a flexible time with a fixed monthly charge.

3. So, how often do you need your photocopiers to be serviced?

The answer to this question lies in the printing needs of your business. Estimations would presumably help, but proper analysis and investigation would give you a more specific answer. Assess how much copying or printing jobs can perform at a particular point in time. Logically, lesser volumes of work would equate to more significant gaps of a servicing appointment and vice versa. 

Final thoughts

You must know how your business consumes and make use of printing and copying jobs to determine the frequency of your maintenance appointments before signing a contract. 

This will ensure that you are not only relieved of the possible issues you may encounter but avoid excessive maintenance charges that we’re supposedly unnecessary.


Are you looking for high-quality photocopiers for your business? The US-based company offers you copiers for sale and can also be rented or leased.

Meta description: Wondering how often your photocopier should be serviced? Read here to find out.

If you are in Phoenix and you are looking for a Copier in Phoenix for your business, you may contact Clear Choice Technical Services in Phoenix. You can ask about Copier Leasing Services in PhoenixCopier rental services in Phoenix, and Copier Repair in Phoenix.