Signing a lease can be a bit unnerving, especially when that lease includes a bump in the cost yearly, some add-on fees for the consumables, some overage charges and a range of other things that are costly and can sneak up on you if you do not read the fine print.
With that said, few brands have been in business longer than Xerox. Giving a full range of multifunctional copiers and printers, they have products for every office environment and they will lease most if not all of those devices to small, medium, and large businesses alike. But there are a number of factors that you need to pay extra attention to and be aware of before you sign a Xerox copier lease.
Costs and deliverable associated with a standard Xerox copier rental or lease:
The first thing that you need to be aware of is that the cost of a copier lease will depend from vendor to vendor and location to location. Typically billed on a monthly basis and centered on the number of prints that you make, sample leases run anywhere from $620 for 10,000 prints to $65 for 1,000 color copies and 500 black and white. On the other end, you can expect to pay around $2,600 per month for a high-quality copier that features a one-drawer, high-capacity feeder and finisher with booklet maker, with print rates of 0.88 cents for color and 0.012 cents for black and white.
If these rates seem high, do not let them discourage you. Companies will usually work with you on a Xerox rental plan that can work with your budget. A lower rate with a longer lease is an attractive plan for most companies who are looking for an amicable deal. Also, there are numerous other things that you can pay attention to before you sign on the dotted line.
The things that you need to pay close attention to are lengthy contracts, the copier itself and extra payments. Lengthy contracts, that usually go up year by year, are more common than you think. Xerox is reportedly famous for getting their customers to sign lengthy 5-year contracts and upsell on goods and services.
The important thing to remember with any lease is that anything is negotiable, including contract length, You can shoot for a 2-year agreement if you can, saving yourself the hassle and the costly legal expense of trying to get out of a copier lease if the copier does not end up working in your favor.
It is also important that you run tests before you sign a Xerox lease. Any quality vendor will have a facility where you can visit and run sample tests on the copiers that you are considering. It is important to note that, according to some reviews, a lot of people were surprised to see the inability of certain models to stand up to their quality expectations, especially in regard to printing colored copies. The best way to know the quality of the printer is to take two sample jobs from your company and run them on the test machines. If they meet or if they beat your expectations, you’ve got a winner. But if not, it is best you keep looking.
It is important that you remember that nothing is free. When considering a Xerox copier lease in Phoenix, remember that “free” supplies and consumables are never really free. This can result in costs that resurface in the form of higher increases to your yearly service agreement and other charges down the road.
One way to lower the cost of a lease when you are negotiating with a vendor is to waive the “free” consumables and supplies and buy everything you need from a wholesaler. Large office-centered retailers even provide wholesale pricing and delivery for any types of business, no matter what size.